Simple software for your team.
When your team has outgrown a spreadsheet but doesn't need a full enterprise system, this is what we build. A simple website only your team can log into, that does exactly the job they need, booking, approving, reviewing, tracking, whatever it is.
What we actually build.
A real website with proper logins and a real database, hosted on your own systems. Built so it won't fall over when you hire your next 10 people. None of which means it takes a year, most are live in 4 to 10 weeks.
What you get
A live website your team uses, hosted on your own setup. Proper logins, with different permissions for different roles. A tested database. Dashboards showing what's going on. Written instructions for your team. All the code (yours to keep). A 30-day window where we fix anything that comes up. A trained team.
What you don't get
A Retool prototype that breaks at scale. A "no-code" tool you can't extend. Six months of "discovery". A platform that costs more per seat than your CRM. Anything that can't survive the next hire who looks at the codebase.
How we work is different.
Most agencies sell hours. We sell scope. One-page proposal, fixed price, fixed timeline. Fewer surprises, less arguing about what counts.
The old way
- 😩Six-month roadmaps before any code ships
- 😟One enterprise platform pretending to do everything
- 😞Hand off the spec, disappear, invoice
- 😔Demos that don't survive contact with reality
- 🙁You depend on the agency, forever
The Intellilabs way
- ✨A real web app, live in 4 to 10 weeks
- 🔐Proper logins, audit logs, real database
- 💻Built in your GitHub from day one
- 💸No per-seat fees as your team grows
- 🔑You own the codebase forever
Common questions on internal tools.
What we build, where it sits, and who can change it later.
Don't we just need an Airtable?
If Airtable fits, use Airtable, we'll tell you so on the call. We build the custom version when your data is too complex for a sheet, you need proper logins with different permissions, or you need a custom screen for your team's exact job. Sometimes the answer is "start in Airtable, move later", that's fine too.the data model is too complex for sheets, when you need real auth and permissions, when the UI needs to fit the work (and not the other way around), or when you'll outgrow the no-code tool in 12 months. Sometimes the answer is "start in Airtable, migrate later", that's a valid plan too.
How long does an internal tool take to build?
Most are live in 4 to 10 weeks. A simple approval queue can be 3 to 4 weeks. A complete operations system is 8 to 12 weeks. We give you a fixed timeline after a scoping call.
What does it cost to run?
Most run on Cloudflare + Postgres on lean infrastructure regardless of how many people use them. There are no per-seat fees because you own it. We size it during design and put the exact running cost on your proposal.
Do we own the code?
Yes, fully. We work in your GitHub from day one and every commit is yours. If we got hit by a bus, your team or any decent developer could pick it up.
What about auth, permissions, SSO?
Standard. We use whatever fits, Auth0, Clerk, your own setup. Single sign-on with Google Workspace, Microsoft 365 or Okta. Different permissions for different roles, with extra data protection where the data demands it.
What if the design needs to evolve?
It will. We design with that in mind. The look-and-feel, the design choices, and the data structure are all documented for your team. Net-new features and design evolutions come in as a new Solution, scoped and fixed-price like the original. Run, our monthly maintenance package, covers hosting, monitoring and small fixes within scope.
Client onboarding in twenty minutes, not two hours of forms.
An 18-person law firm was spending two hours of partner or paralegal time on every new matter. One form, one routing layer, and the partner signs a pre-populated letter while the rest is already done.
The spreadsheet, finally outgrown.
Forms, queues, dashboards, admin tools, custom intake. Built once, used by everyone, easier to change later than the workaround in Notion or Google Sheets. Your team get their morning back.
See the case studies →Other services.
If this is not quite the shape you need, one of the other four might be.
Repetitive jobs, automated.
The eight or nine jobs your team does by hand every week, turned into software.
See workflow & ops → 02 / AI & AgentsLLMs put to real work.
Triage, drafting, classification, extraction. With evals and guardrails.
See AI & agents → 04 / Integrations & DataConnective tissue.
Stripe to Xero to HubSpot, done idempotently, with monitoring.
See integrations → 05 / Audit SprintA focused workshop day.
From £1,500. We map your ops, score the opportunities, and a ranked, costed plan follows.
See the Audit Sprint →Not sure where to start? Take the 5-minute audit.
11 questions, your automation score, an estimated time-loss number, and three personalised recommendations. No email needed to see your results.
A focused workshop. A written report you keep.
A focused day mapping your operations and scoring the automation opportunities. The ranked plan you can act on, with us or without, follows. From £1,500.
Spreadsheet getting out of hand?
Tell us what the job looks like today. We'll come back within a working day with a rough shape for a fix.