Automating your team's repetitive work.
Every business has eight or nine jobs that someone does by hand, every week, sorting new sales leads, sending invoices, welcoming new customers, sorting support emails, putting together weekly reports. We turn them into software so your team gets that time back.
What we actually build.
Same shape every time. We sit with the person doing the job, watch how they do it, then build the software that does it for them. We test it alongside the old way before switching over, so nothing breaks.
What you get
A clear diagram of how the job is done today (with the slow bits highlighted), the new software live in your existing tools, written instructions for your team, weekly progress updates on Slack, and a 30-day window where we fix anything that comes up.
What you don't get
A six-month plan. Software we own that you have to keep paying for. Account managers between you and the people building things. Hourly invoicing. Anything you can't take with you when we're done.
How we work is different.
Most agencies sell hours. We sell scope. One-page proposal, fixed price, fixed timeline. Fewer surprises, less arguing about what counts.
The old way
- 😩Six-month roadmaps before any code ships
- 😟One enterprise platform pretending to do everything
- 😞Hand off the spec, disappear, invoice
- 😔Demos that don't survive contact with reality
- 🙁You depend on the agency, forever
The Intellilabs way
- ✨Tight scopes, shipped in 3 to 6 weeks
- 🛠️Built on tools you already have, not ours
- 🤝A small team that sits in your Slack
- 📋Documented runbooks for every alert
- 🔑You own every line of the code
Common questions on workflow builds.
How we scope, how long things take, and how we keep what we ship maintainable.
How long does a workflow build take?
Most projects take 3 to 6 weeks, usually about 4. Bigger jobs that involve several systems can take 8 to 10 weeks. We give you a fixed timeline before we start.
Do we have to leave our current tools?
No. We use whatever you already have, HubSpot, Salesforce, Xero, Slack, Zendesk. We're not selling you a platform. The only time we'd push back is if a tool genuinely can't do the job, and we'd explain why.
How much does a typical workflow build cost?
Solutions are scope-driven. After the Sprint we write you a one-page, fixed-scope, fixed-price proposal for your specific situation. Small focused fixes are scoped small, bigger builds scale with scope, the price emerges from the work, never from a category. The £1,500 Sprint fee is credited in full against the build if you proceed within 90 days.
What about running costs after launch?
We tell you up front. Most projects run on lean infrastructure on your existing setup. If we use AI in the build, those costs are itemised separately on your proposal so there are no surprises.
Will you train our team to maintain it?
Yes. We write step-by-step instructions, record a video walkthrough, and run a one-hour training session with the team using it. The 30-day support window covers any teething problems after launch. You're not locked in to us.
What if our process changes after launch?
Things change, and that's fine. New workflows or net-new features come in as a new Solution, scoped and fixed-price like the original build. Day-to-day hosting, monitoring and small fixes within the existing scope are covered by Run, our monthly maintenance package. If you'd rather take it from there yourself, that's fine too, we hand everything over properly.
Cutting the monthly close from eight days to two.
A 28-person fintech was losing the first eight working days of every month to close. Three small connections later, the close runs in two days and around 120 hours a month come back across the finance team.
Where the hours come back from.
The eight or nine jobs your team does by hand every week. We sit with the people doing them, watch how they do them, then build the software that does it for them. The pattern repeats across every team we work with.
See the case studies →Other services.
If this is not quite the shape you need, one of the other four might be.
LLMs put to real work.
Triage, drafting, classification, extraction. With evals and guardrails.
See AI & agents → 03 / Internal ToolsTools your team actually uses.
Forms, queues, dashboards, admin. Built once, shared by everyone.
See internal tools → 04 / Integrations & DataConnective tissue.
Stripe to Xero to HubSpot, done idempotently, with monitoring.
See integrations → 05 / Audit SprintA focused workshop day.
From £1,500. We map your ops, score the opportunities, and a ranked, costed plan follows.
See the Audit Sprint →Not sure where to start? Take the 5-minute audit.
11 questions, your automation score, an estimated time-loss number, and three personalised recommendations. No email needed to see your results.
A focused workshop. A written report you keep.
A focused day mapping your operations and scoring the automation opportunities. The ranked plan you can act on, with us or without, follows. From £1,500.
Got a job eating your team's time?
Tell us what it is. We'll get back within one working day with a rough plan, and a link to book a call if it makes sense to talk in more detail.